14/12/2023 - EFRAG is hiring a new office manager

​Responsibilities of the position offered 

Supporting the overall management of the organisation, in particular the coordination of meetings (sharing documents and organising agendas). 

The office manager will work under the supervision of EFRAG management and where needed, in coordination with the EFRAG staff. The office manager reports directly to the EFRAG CEO.

Main Tasks

- Provide organisational support to member organisations, governing bodies, and EFRAG staff; 

- Organisation of online & physical meetings of various EFRAG bodies and ensure efficient communication on timely manner;

- Organisation and set up of meeting rooms for physical meetings including coffee and lunch breaks;

- Prepare administrative working papers (agenda, attendance lists, minute takers follow up, etc.);

- Be the contact point for the EFRAG bodies’ members on non-technical matters and external requests;

- Liaise with the HR & Finance manager, IT Team and Media & Communication Team to complete tasks efficiently; 

- Set up travels for EFRAG staff (booking of hotels, plane tickets and transportation and managing the travel tracker sheet); 

- Collaborate closely with IT staff to implement and enhance the utilisation of IT tools within the organisation ( Outlook, Sharepoint, Sharefile, website…); 

- Developing, implementing and optimising administrative systems and procedures when relevant; 

- Ensure invoice management from and towards members or service providers; 

- Order office supplies (food, stationary…) using the right platforms;

- Office management: assess and optimise the current office and facility management practices to ensure a well-organised and efficient working environment;

- Be the contact point for service suppliers, caterers for quotations and orders placing.

Professional Experience 

- At least 2/3 years of work experience in office management or administration is required (The experience will determine the seniority of the role); 

- Experience in administration and management of a network is an asset; 

- Experience in a multi-cultural environment is an advantage.

Skills 

- Excellent organisational skills; 

- Analytical and problem-solving abilities; 

- Good communication, interpersonal and presentation skills, able to address different types of audiences. 

- Candidates must demonstrate good knowledge of Microsoft Office, including Word, Excel, and PowerPoint, as well as a strong ability to effectively use IT tools relevant to the position.

Languages 

- Proficiency in English (working language of English) 

- Good knowledge of French (speaking and writing) 

- Any other EU languages are considered a plus

What we offer

Above all what we really offer is the opportunity to join a dynamic international team, and a growing organisation. We want our people to have a balanced work and personal life and as much as possible enjoy working for us. 

In practice, we propose: 

- Belgian contract (CDI); 

-  A competitive compensation package including: complementary medical insurance (hospital and ambulatory), meal vouchers, public transport subscription and other benefits)

Interested? Send your application (CV + cover letter) to Saskia Slomp, EFRAG CEO, using Rh@efrag.org by 15 January 2023. 

Download the job description in PDF here.